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CITY OF BROCKTON

GRANT ADMINISTRATOR

 

The City of Brockton seeks qualified applicants for the Grant Administrator whose primary purpose is to be responsible to assist City Department Heads and departments in acquiring and managing grants (sub grants and contracts) for community and municipal initiates in an effective and efficient manner.

 Performs varied and responsible duties requiring a thorough working knowledge of
grant writing and managing grants, exercising judgment and initiative to carry out assignments independently, analyze situations and conditions, and determines appropriate course of action from among many alternatives.  Technical and policy problems or changes in procedures are discussed with supervisor.  Work is generally reviewed only for technical adequacy, appropriateness of actions r decisions, and conformance with policy or other requirements; the methods used in arriving at the end result are not usually reviewed in detail.

                 Works for the Mayor, Mayor’s Chief of Staff or his/her designee, following department policies and appropriated professional standards. 

                Responsible to write and edit grant applications and facilitate the grant application and reporting process for departments and community nonprofit groups.  Conduct cost benefit analysis; develop and review grant budgets; and review grant submissions. Responsible to meet or communicate regularly with the Chief of Staff and the Mayor to provide updates on projects being worked on as well as review information to ensure time/efforts are maximized towards administration priorities; to communicate among all City and School departments as well as community based organizations, legislatures and funders, in order to share grant information and facilitate the grant application process.

Responsible to work with departments on submitting grant proposals on a timely and accurate basis through data collection, writing and/or editing as well as ensures that all requirements for grants have been included; to track the grant submission to determine the success of the proposal, responding to any request for additional information or material; and to determine the appropriated time to resubmit the grant for an extension or to obtain a new grant under the possible terms of the grant.

Responsible to maintain files in an orderly and standard manner so that the history of grant proposals, the successful and unsuccessful grants can be shown; provide complete inventory of all prior year grants applied for as well as how many received/denied for the City and School; create and maintain a data base for one time and repeat grants pursued, applied for and received/denied city wide; and prepare an Annual report of Grant Actives;  to serve as the liaison regarding grant activities, researching and locating funding sources; to communicate with City groups who will benefit from a grant so that they can plan their strategic and tactical use of the grant and to provide to the Mayor’s designee the necessary information for press releases for successful grants.

Responsible to create suggested procedures/policies for departments who look to apply for grants;  in conjunction with the City Auditors and City Finance Departments; to work with departments on administering grant requirements, coordinating programs and operations, ensures objectives and reporting requirements are met; monitor successful grant to ensure that the funds are being utilized as required by the terms of the grant and that appropriate financial statements or utilization reports are being submitted, as required. Responsible to obtain information from the grantor to determine how the City can improve their proposals in the future to be successful in a particular grant process. 

Office work is performed under typical office conditions; operates standard office equipment; including a computer, camera, slide projector, scanner, printer, facsimile machine, copier and other standard office equipment. 

                Performs varied and highly responsible functions requiring extensive independent judgment to ensure compliance with applicable federal and state laws and regulations, city ordinances, departmental policies, and in some instances collective bargaining agreements.

                Has frequent contact with employees, departments, elected and appointed officials, citizen or governmental committees, state and federal personnel agencies, vendors, consultants, contractors, outside organizations, by phone or in writing and involve discussing complex information.  Close cooperation, coordination and collaboration may be required with City Boards and other City departments due to overlapping projects and jurisdictions. Has access to confidential information obtained during the performance of the regular duties of the position.

                Errors in judgment, administration decisions, in analysis, techniques or recommendations would probably be difficult to detect.  Consequence of errors, missed deadlines or poor judgment could result in excessive costs, delay of service delivery, or legal repercussions to the municipality.

                Bachelors degree from an accredited four year college and five (5) years of experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

                Extensive experience and in-depth knowledge of the business of grant funding, including laws, regulations, policies and practices surrounding various complex grant applications. Ability to handle a number of activities simultaneously with attention and adherence o deadlines; ability to meet with city department staff and translate projects that they want funded into a proposal for grantors; ability to develop timelines and manage workload independently. Strong verbal and written communication skills; editing skills and attention to detail; visual design skills; strong analytical skills; strong organizational skills and budgetary skills.

Salary $57,240-$59,512, 3 step position, step increases on anniversary date of hire until reach

maximum step, position includes medical & other fringe benefits.

                Brockton requires residency within 1 year of employment.  AA/EEO.

                Send a cover letter and resume to Maureen Cruise, Director of Personnel, City of   Brockton, 45 School Street, Brockton, MA  02301, via e-mail to personnel@cobma.us  or via facsimile at 508-580-7133.  Position open until filled. Finalists subject to Criminal Offender Record Information (CORI) check.

CITY OF BROCKTON

BUDGET DIRECTOR

                The City of Brockton seeks qualified applicants for the Budget Director who works under the

direction of the Chief Financial Officer.  The Budget Director is responsible to assist the Chief Financial Officer in the effective management, administration and coordination of all operations within the Finance Department, for the fiscal & financial affairs of the Department & the management, administration & control of all personnel assigned to the Department in accordance with Chapter 324 of the Acts of 1990, local ordinances, state & federal regulations.   Responsible to perform complex administrative & professional work in analytical, technical & financial management, performs all other related work.

Performs varied and responsible duties requiring a thorough working knowledge of departmental operations and the exercise of judgment and initiative to carry out assignments independently, analyze situations and conditions, and determine appropriate course of action from among many alternatives.  Supervises the staff of the Finance Department.

Works for the Chief Financial Officer independently, following department policies and appropriate professional standards.  Resolves procedural problems independently.

                Responsible to direct, assign and reassign all personnel within the Finance Department in accordance with any collective bargaining agreements, civil service regulations and/or City Ordinances.

He/She shall assist the Chief Financial Officer in the coordination, administration and supervision of all financial services and activities together with assistance in all matters related to municipal financial affairs;  in the development and maintenance of uniform systems for all financial planning and operations in all departments, including the school department, or boards, commissions or agencies or other units of city government, the operation of which have a financial impact upon the general fund of the city and in the implementation and maintenance of uniform budget guidelines and procedures including direction and assistance in the development and preparation of all departmental and other budgets and spending plans; in the monitoring of the expenditure of all funds, including periodic reporting by or to the appropriate body, agency or officer of the status of accounts and including the continuing review of the spending plan for each department or activity of the city.

                Responsible to assist the Chief Financial Officer in the review of all proposed contracts and obligations with a term or impact in excess of one year; in the supervision of the allotment of funds on a periodic basis; coordinates and oversees the annual budget development process for the Capital and Operating budgets; assists departments in developing budgets; reviews departmental budget requests for completeness, accuracy, and compliance with procedures and guideline and complies consolidated budget and prepares budget documents for presentation to City staff, boards, committees, and City Council.

                Develops and maintains systems used for budget development including templates for budget submissions and other forms and processes. Regularly monitors annual budgets throughout the fiscal year once they have been approved and adopted by City Council. Responds to finance and budget related inquiries and requests from staff, management, and the public. Analyzes financial and budget related matters and conducts research as necessary.  Complies data from statistical studies and budget analysis, maintains database of budget history, and develops multi-year forecasts of revenues and expenditures in order to assist in budget preparation and analysis.  May provide analytical support for the development and review of programs and policies affecting the budget.

 

Prepares regular budget reports for senior management, program administrators, boards, and committees to depict rates of spending versus budget and identify potential budget problems. Provides and reviews budget numbers for City Council meetings and may assist with budget data during City Council meetings. Reviews and keeps current on new or revised finance related laws and regulations affecting the City. Performs special projects and other related duties as required, directed, or as situation dictates.

                Periodic attendance at night meetings is required.

                Office work is performed under typical office conditions; operates standard office equipment; including a computer, slide projector, scanner, printer, facsimile machine, copier and other standard office equipment.   Performs varied and highly responsible functions requiring extensive independent judgment to ensure compliance with applicable laws, regulations, collective bargaining agreements, and departmental policies.

                Has frequent contact with employees, departments, elected and appointed officials, citizen or governmental committees, state and federal personnel agencies, vendors, consultants, contractors, outside organizations and the general public, by phone or in writing and involve discussing complex information; resolving service requests.  Close cooperation, coordination and collaboration may be required with City Boards and other City departments due to overlapping projects and jurisdictions.

                Has control of confidential information such as department personnel records, bid/proposal information, labor and collective bargaining matters, investigations and other information regarding employees.

                Errors in judgment and administration decisions may cause an adverse impact on employee morale, cause confusion and delay, legal or financial repercussions; waste of public funds, lower standards of service that could seriously affect the public image of the department or the city; and significantly impact long-term capital planning and infrastructure.

                Bachelor’s degree in public administration, business or a finance related field; three to five years of finance/budget related experience, three years of supervisory experience; or any equivalent combination of education, training or experience which provided the required knowledge, skills and abilities to perform the essential functions of the job.

                Working knowledge of principles and practices of public administration; of principles and practices of budgeting, financial accounting and reporting; of pertinent Federal, State and local ordinances, codes and regulations and of principles and procedures of confidential record keeping.

                Demonstrated ability to manage a variety of responsibilities under variable conditions; to manage complex technical and administrative duties requiring independent judgment; to interpret and apply federal, state and bylaw rules and regulations as applicable to financial activities; to compile, manipulate, and analyze large amounts of financial data with accuracy and attention to detail and to maintain effective working and professional relationships with employees, officials, contractors, vendors and the general public.

                Ability to establish and maintain effective and harmonious working relationships with City officials and departments, state agencies and the general public; ability to deal with employees tactfully and effectively and maintain positive public relations and to communicate effectively in written and oral form; ability to prepare and administer budgets and to prepare financial reports; ability to delegate responsibility and work well with subordinates.

                Effective Management and leadership skills; skill in developing policies and procedures to accomplish goals and objectives; imagination, innovation and judgment relating to planning and achieving department goals.  Demonstrated organizational, planning and financial skills.

 

Salary $61,107-$87,800, 7 step position, step increases on anniversary date of hire until reach

maximum step, position includes medical & other fringe benefits.

                Brockton requires residency within 1 year of employment.  AA/EEO.

                Send a cover letter and resume to Maureen Cruise, Director of Personnel, City of   Brockton, 45 School Street, Brockton, MA  02301, via e-mail to personnel@cobma.us  or via facsimile at 508-580-7133.  Position open until filled. Finalists subject to Criminal Offender Record Information (CORI) check.

               

CITY OF BROCKTON

FINANCIAL ANALYST

 

                The City seeks qualified applicants for the Financial Analyst who works under the direction of the Chief Financial Officer.  The Financial Analyst is responsible to assist the Chief Financial Officer and Budget Director in the effective management, administration and coordination of all operations within the Finance Department, for the fiscal & financial affairs of the Department & the management in accordance with Chapter 324 of the Acts of 1990, local ordinances, state & federal regulations.   Responsible to perform complex administrative & professional work in analytical, technical & financial management, performs all other related work.

Works under the general direction of the Chief Financial Officer, following department

rules, regulations and policies; works independently to complete assignments according to a prescribed time schedule.

Reviews all union contracts in preparation of city’s collective bargaining process.  Development of recommendations for bargaining strategies for the city.  Direct participation in collective bargaining sessions.   Costing of and preparing recommendations concerning collective bargaining proposals.  Directly review all union proposals, and prepare city response.

Maintenance of uniform systems for all financial planning and operations in all

Departments, including the school department, or boards, commissions or agencies of other units of city government, the operation of which have a financial impact on the general fund of the city, including preparation of Schedule 19 for the School Department.

Performs analysis of city’s risk management posture.  Review potential liabilities especially regarding property, casualty, and liability insurance coverage, and develop strategies and cost requirements of mitigating the city’s risk exposure.

Monitoring of the expenditures of all funds, including periodic reporting by or to the appropriated body, agency or officer of the status of accounts and including the continuing review of the spending plan for each department or activity of the city.

Review and analysis of all proposed contracts and obligations with a term or impact in excess of one (1) year.

Performance of independent financial analysis projects under the direction of the Chief Financial Officer.

 Work is generally stable, but is subject to fluctuations, such as administrative deadlines, budget cycle preparation, and year-end activities.  Performance of duties requires frequent contact with City and School departments; has access to department confidential information.  Errors could results in delay or loss of service, legal repercussions, or monetary loss.

                 Bachelor’s Degree, preferably with concentration in Business Management, Accounting, Finance or Economics, Masters degree preferred; familiarity with computerized accounting systems is required; at least two (2) years of working experience in accounting, budgeting, or financial analysis is required; five (5) years is preferred, this experience would preferably be in a municipal setting; or any equivalent combination of education, training or experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

 Knowledge of municipal finance laws; knowledge of accounting principles and practices; knowledge of organization and operation of City departments; knowledge of tax laws and procurement regulations.  Ability to prioritize assignments and work independently to meet deadlines; ability to interact confidently, cooperatively and effectively with senior city and state officials; ability to maintain detailed and extensive records and prepare financial reports.  Interpersonal, communication, and organizational skills; computer skills; supervisory skills.   

Salary $61,233-$74,783, 6 step position, step increases on anniversary date of hire until reach

maximum step, position includes medical & other fringe benefits. 

                Brockton requires residency within 1 year of employment.  AA/EEO.

                Send a cover letter and resume to Maureen Cruise, Director of Personnel, City of   Brockton, 45 School Street, Brockton, MA  02301, via e-mail to personnel@cobma.us  or via facsimile at 508-580-7133.  Position open until filled and subject to funding.  Finalists subject to Criminal Offender Record Information (CORI) check.

CITY OF BROCKTON

EMERGENCY TELECOMMUNICATIONS DISPATCHER

 POLICE DEPARTMENT

 

 

               Duties include but are not limited to the following: Performs communication, administrative, and technical work responding to calls for service, dispatching emergency personnel, and providing information; receives requests for police, fire and emergency medical assistance including Enhanced 911 service, which allows for the automatic display of the geographic location of the telephone used in call; answers 911 emergency and non-emergency calls for service;  uses computer keyboard to enter pertinent information into the computer to allow for dispatch of appropriate units; dispatches appropriate personnel to calls, as required, in accordance with procedures and protocols.  Transfers calls for fire or medical emergencies to appropriate agencies. Researches the history of calls for service for particular locations; maintains records for all incoming calls and dispatches; looks up 209As; reviews towing log; performs tests and minor maintenance on the emergency telecommunications equipment.  Performs similar or related duties as required, as situation dictates or as assigned by the Chief of Police or his designee.

Supervision: Works under the direct supervision of a police supervisor; questionable calls are referred to the shift supervisor; a variety of diverse dispatching and administrative functions are performed in accordance with established standard operating procedures; independent judgment is necessary to determine the correct response to calls and dispatch all necessary personnel.    

              
Work Environment: Work is performed with moderate noise levels; position can involve stressful situations; required to work a rotating schedule.  Operates dispatching equipment and standard office equipment.  Performance of duties requires ongoing contact with the general public, requiring communication and customer service skills, and with City departments and emergency personnel.  Has access to sensitive information.  Errors could result in injuries to the public, delay or loss of service, and legal repercussions.    


Minimum Qualifications:
Education and Experience: High school diploma; over two (2) years experience in a responsible position involving work with the public; working knowledge of computers and software programs; some work experience in emergency services is desirable; or an equivalent combination of education and experience.  Employee will be required to obtain certification in enhanced 9-1-1- systems through the Commonwealth of Massachusetts. Proficiency in a second language preferred.

Knowledge, Ability, and Skill: Working knowledge of computers and administrative practices; basic understanding of emergency operations; knowledge of City geography.  Ability to understand and follow defined operating procedures and protocols; ability to learn communications system techniques; ability to handle emergency situations calmly, promptly, and efficiently; while under stress.  Ability to obtain essential information from callers; ability to think clearly in a crisis situation; ability to read, write, and speak English clearly and give directions. Ability to maintain confidentiality of information. Excellent verbal and written communication skills; computer skills, skill in operation of communications equipment. 


Essential Functions:
Operates standard office equipment.  Minimum physical effort is required to perform duties.  Ability to operate a keyboard and sit at the computer and dispatching equipment for long periods of time.  Ability to operate dispatching equipment and all other related emergency equipment at efficient speed.  While performing the duties of this job, the employee is constantly required to sit, speak clearly and hear well.  The employee is frequently required to stand, walk, hear and use hands to operate equipment.  Vision requirements include the ability to read and use a computer.     


Salary:
  $39,179-$47,192, 7 step position, date of hire step 1, step increase on anniversary date of hire until reach maximum step.  Position works a 4 and 2 schedule, either 4 days on, 2 days off or 4 nights on, 2 nights off, therefore entitled to weekend differential and night differential, if regularly scheduled for nights.

Brockton requires residency within 1 year of employment.  An Affirmative Action/Equal Opportunity Employer.

Persons interested in being considered for the position should submit a cover letter and resume to Maureen Cruise, Director of Personnel, City of Brockton, City Personnel Department, 45 School Street, Brockton, MA 02301, via e-mail to mcruise@cobma.us, or via facsimile at 508-580-7133.  Position open until filled. Finalists subject to Criminal Offender Record Information (CORI) check and a pre-employment physical, which includes drug/alcohol screening.

CITY OF BROCKTON

BROCKTON PARKING AUTHORITY

PARKING CONTROL OFFICER

PART-TIME

            Duties include but are not limited to the following:  Performs duties required for the enforcement of all parking rules and regulations of the city.  Under supervision and instruction, tags illegally parked vehicles on overtime meters and in restricted areas; patrols assigned areas such as parking lots and city streets; may chalk tires in unmetered areas and recheck to ticket overtime violators. Performs other related duties as assigned by the Executive Director Parking Authority, or his/her designee.

            Work Environment: Work is performed outside; outdoor work may be performed in adverse weather conditions.  Primarily the work is performed in the downtown section of the City on foot patrol. The employee operates hand devices for ticketing of illegally parked vehicles.

            The employee generally has contact with customers and other city employees. Errors could result in monetary loss to the City, delay or loss of service.

            Minimum Qualifications: Education and Experience:  High School diploma required, technical proficiency, technical training in the use of computerized equipment, two years experience in the enforcement of parking rules and regulations of a municipality, or an equivalent combination of education and experience. Brockton residents and Bi-lingual preferred.

            Additional Requirement:  Valid Massachusetts Driver’s License.

            Knowledge, Ability, and Skill:  Knowledge of City Ordinances related to parking enforcement, capable of understanding and impartially enforcing City Ordinances related to parking enforcement.  Ability to communicate effectively with customers, co-workers and other city employees.  Must be polite and courteous even in stressful or adversarial situations, and be able to deal effectively and tactfully with customers, co-workers and other city employees.

            Essential Functions:  Moderate physical effort is required to perform duties, work is performed outside.  The employee is required to walk, stand, sit, speak, hear, reach with hands and arms, stoop and climb.  Stamina is required to work in adverse weather conditions.  Physical ability to use hand tools.  Vision requirements include the ability to read documents, operate equipment and drive.

            Salary:  $14.52-$16.67 hourly, 5 step position, step increase each year on anniversary date of hire until reach maximum step.  19.5 hours per week.  Shifts available: 1.) Monday through Thursday, 8:00 AM to Noon, Friday, 8:00 Am to 11:30 AM and 2.) Monday through Thursday 1:00 PM – 5 PM and Friday 1:00 PM – 4:30 PM. Benefits per current collective bargaining agreement, however position does not include any insurance benefits.

            Brockton requires residency within 1 year of employment, must remain a resident for 7 years.  An Affirmative Action/Equal Opportunity Employer.

            Interested applicants must submit a cover letter, resume, copy of Massachusetts valid drivers’ license and a copy of Driving Record from Massachusetts Registry of Motor Vehicles to Maureen Cruise, Director of Personnel.  Position open until filled.

Finalists will be subject to a Criminal Offender Record Information (CORI) check and a

pre-employment physical.

CITY OF BROCKTON
PART-TIME PARKING GARAGE ATTENDANT
PARKING AUTHORITY

                Duties include but are not limited to the following:  Performs work required to maintain the Parking Garage, Parking Lots and Parking Meters that are under the control of the Parking Authority, may be assigned to roles including booth attendant, meter collection and repairs, security guard and facility maintenance. Greets customers and provides friendly courteous service; provides customers directions to downtown and other destinations;  collects parking fees, makes proper change; directs customers to available parking spaces; balances cash drawer and tickets at end of shift and prepares paperwork; assists in the collection and recording of monthly parking permit fees.  Ensures the safety and security of customers and the facility by making oneself visible and available to customers; reports the presence of suspicious persons or activity to supervisor and other employees; reports unsafe or potentially hazardous conditions or situations to supervisor; enforces (in a polite, tactful manner) Parking Authority policies, rules, and regulations.  Performs general custodial duties including but not limited to office and restroom cleaning, trash/refuse removal, sweeping, window washing, etc. Assists in other maintenance activities of facilities and properties under the management and control of the Parking Authority.  May operate motor vehicles and power equipment.  Performs snow and ice removal from stairs and walkways during shift; responsible to be respond to snow and other emergencies outside the normal shift.  Performs other related duties as assigned by the Executive Director Parking Authority, Parking Supervisor or their designee.

                Work Environment: Work is performed outside and in Parking Booth; outdoor work may be performed in adverse weather conditions.  The employee operates a variety of equipment such as trucks, light equipment, and various hand power tools.  The employee generally has contact with customers, other city workers and occasionally contractors.  Errors could result in personal injury, injury to others, delay or loss of service and damage to garage or equipment.

                Minimum Qualifications:   High School diploma or equivalent, one year’s paid experience in customer service, one year’s paid experience in operating a cash register, snow equipment, power tools and hand tools. Brockton resident and bi-lingual preferred.

                Additional requirement:  Valid Massachusetts Drivers’ License.

                Knowledge, Ability, and Skill:  Ability to communicate effectively with customers, Co-workers, other city employees and contractors.  Must be polite and courteous even in stressful or adversarial situations, and be able to deal effectively and tactfully with customers, co-workers, city employees and occasionally contractors.  Ability to perform basic math calculations, operates a cash register, make proper change and reconcile cash drawer and tickets at end of each shift.

                Essential Functions: Moderate physical effort is required to perform duties; work is performed outside as well as inside Parking Booth.  The employee is required to walk, stand, sit, speak, hear, reach with hands and arms, stoop, climb, and work in confined area such as the Parking Booth.  Stamina is required to work in adverse weather conditions.  Required to lift or move items weighing up to 60 pounds.  Vision requirements include the ability to read documents, operate equipment and drive a motor vehicle. 

                Salary:  $14.24-$16.34 hourly, 5 step position, one step increase each year on anniversary date of hire until reach maximum step.  19.5 hours per week, Monday through Thursday, 1:00 PM to 5:00 PM and Friday, 1:00 PM to 4:30 PM. Benefits per current collective bargaining agreement, however position does not include any insurance benefits.

                Cover letter, resume, copy of Massachusetts Drivers License and a copy of an attested driving record from Massachusetts Registry of Motor Vehicles to Maureen Cruise, Director of Personnel, 45 School Street, Brockton, MA  02301, or via e-mail to mcruise@cobma.us or via facsimile to 508-580-7133.  Position open until filled

                Brockton requires residency within one year of employment, must remain a resident for 7 years.  An Affirmative Action/Equal Opportunity Employer.

                Finalists will be subject to a pre-employment physical which includes drug & alcohol testing and a Criminal Offender Record Information (CORI) check.


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